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XTRF Home Portal Modules

Vendor Invoices tab

In this tab, you can browse, add, open, and manage available vendor invoices. By default, you see a list of all invoices with several filters above the table. Columns display information about invoices, vendors, jobs value, gross total, invoice and payment statuses, and the payment due date.

You can select another view or create a new one by clicking on the View dropdown list. For details, see the Smart views article.

Views with presorted invoices (Bill received, Confirmed, Overdue, Postponed, Sent, To be sent) are available in the View dropdown menu.

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  • To add a vendor invoice, click the Add Vendor Invoice or Add Empty Vendor Invoice button. For details, see the Create a vendor invoice guide.

  • To open an invoice, click on its line in the list. To open an invoice in edit mode, click the Edit.png icon in the last column. For details, see the Vendor invoice page section.

  • To preview or download an invoice, click the pdf.png icon in the last column.

  • To download the list of invoices in a CSV file, click the Export button.

  • If you select one or several checkboxes in the left-hand column, additional buttons are displayed above the list of tasks.

    Manage_vendor_invoices.png

    • Click the Send Selected button to send the selected invoices to vendors.

    • Click the Mark as Fully Paid button to change the payment status of the selected invoices.

    • Click the Change Status to Bill Received button to change the invoice status of the selected invoices.

    • (For invoices with Postponed, To be Sent, and Sent statuses) Click the Delete button to delete the selected invoice.

The Delete button is only available when a single invoice is selected.

Right-click on an invoice to open a dropdown menu containing the available actions.

Hover over the headers of the payment and value-related columns and click the sum.png icon to open the Column Sum popup window. Here you can check the value of all entities listed in this view in different currencies and in the base system currency.

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