III. Collect vendor responses (automated)
This section describes how the vendors can accept, decline, or negotiate advanced job offers. No action is required from the project manager.
Once you send job offers to vendors, the collecting of responses is managed entirely by the Job Offers app.
Vendors can receive job offers in the XTRF Chat and in the Vendor Portal.
The Job Offers app is an integral part of the XTRF Chat:
The active job offers list exists as a separate, extendable tab in the XTRF Chat main window.
Each job offer gets a separate chat room.
Past job offer chat rooms are removed from the Ongoing tab.
Vendors receive a chat message every time a job offer is sent to them.
Job offer negotiations are managed in chat rooms as well.
When vendors receive a job offer via XTRF Chat, they can choose one of these four options:
Accept. If the vendor accepts the offer, the Job Offers app saves it as a Contract Proposal from the vendor.
Reject.
Open Job in Vendor Portal. The vendor will be directed to the Vendor Portal. In it, they can see further job details and accept or reject the offer.
Negotiate (available if negotiations are enabled). The vendor can propose different deadlines and fees in further messages.
At the end of this step, the Job Offers app saves vendor responses as Contract Proposals with different terms.
When the Job Prospecting ends, the related chat rooms are no longer available in the ‘Ongoing’ tab and are only displayed in the ‘All’ tab.
The advanced job offers are displayed along with other offers in the Job Offers module.
After opening the job offer, a vendor can accept or reject it in the Vendor Portal or negotiate it in XTRF Chat. After clicking the Negotiate button, the vendor will be directed to the XTRF Chat. In it, the negotiations will be performed as described in the Via XTRF Chat section.
