XTM Cloud v 13.0

Project Editor - Estimates: Costs

The Costs tab allows you to calculate your direct cost for translating the project. The figures are based on the rate cards of the linguists who have been assigned to tasks in the workflow.

By selecting the relevant option from the Generate costs based on dropdown list, you may choose to calculate based on:

  • Metrics

  • Current metrics

  • Statistics source

  • Statistics target

  • Time or metrics

  • Time or current metrics

  • Time or statistics source

  • Time or statistics target

There are also options to replace missing rates or time with zeros, or to select a “dummy linguist” from the Dummy assignee dropdown list whose rate card settings would be used for cost estimation either for the entire workflow or only where no linguist is currently assigned (i.e. with where no assignment option selected).

Each time the Generate button is clicked, the costs are recalculated and stored as a separate line. Also, you can filter the costs by:

  • Cost type:

    • Metrics

    • Current metrics

    • Statistics source

    • Statistics target

    • Time or metrics

    • Time or current metrics

    • Time or statistics source

    • Time or statistics target

  • PO number

costs_Project_Editor_Estimates.png

Project Editor – Estimates: Costs

When you are running a continuous project and have configured options for automation of continuous projects available on the Configuration > Data > Estimates > Cost settings, you can notice that the Accrued project cost and Project phase period columns fill in with data during specific events, such as reanalysis of the project, or uploading new files with the same name as already existing in the project.

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Accrued project costs and Project phase period columns for continuous projects

The important columns for continuous projects are:

  • the Price column indicates the individual cost of each estimate

  • the Project phase period column indicates the time range when a specific continuous project phase was in translation

  • the Accrued project cost column sums the previous costs that have an entry in the Project phase period column - it sums only costs of the completed project phases and any costs generated since completion of the latest phase

  • the Generated by column informs if costs have been generated manually or automatically and what event triggered them

To view the details of the cost, select the line. The cost for each linguist is shown on a separate line. Both costs for non-analyzable files and additional costs can be specified as either a fixed amount or as a percentage of the base price.

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Project Editor – Estimates costs details

If the full cost cannot be calculated, then the price will be shown with a red star and an alert icon will appear in the last column. Hover over the icon to show a pop-up message explaining why the full cost is not calculated.

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Project Editor – Generating supplier POs

You can then generate a PO for each linguist. A popup will open where you can select the PO file format, calculation method, and custom fields. You can decide to include rates or a cost breakdown into languages or languages and workflow steps. Also, you can specify whether the PO should be automatically emailed to the linguist, add a comment, and customize the footer and font sizes.