XTM Cloud v 13.0

Email settings table

The email settings allow you to configure an email account to send emails from the system. By default, the XTM account is used. We recommend using the default settings.

Host

This is the address of the email server. The XTM server is set by default. It does not require authentication because emails will be sent from XTM International’s internal server. If you experience problems with spam messages, we recommend you set up your own mail server.

Port

This is the port number to use during connections with the email server.

Authentication - If this option is checked then messages are sent from the email address (user, the password will be checked). If not checked then messages are sent from the specified mail server without authentication.

User

This is the name of the email account which is used to send messages.

Password and re-enter new password - These fields allow you to change the password for the specified email account.

TLS

If this option is checked then the TLS protocol is used with SMTP host communication.

Mail subject prefix

Text entered here will prefix all email subjects. This may be useful to set up email filters.

Default email sent from name

The sender’s name will be displayed in the "From" field in the email as the email account name.

Default email sent from address

The sender’s email address will be displayed in the "From" field in the email as the email account address.

Workflow emails sent from name

Select one of the 3 options. The default value entered above, the user's first name and last name, or the user's Username

Workflow emails sent from address

Select one of the options. The default value entered above or the user's email address.

Attach contact footer

If checked then the footer will be attached to the email. The footer contains the information that the message was automatically generated, which can be ignored, and the website link to see for more details.

Send copies of all emails to Administrator

check this box to activate.

Send workflow emails to linguists even when the project is not started

notify linguists that they have been assigned to or unassigned from a project that has not been started.

Use due date of one workflow step as a start date of the next

specify due dates for workflow steps to indicate when the next workflow steps will begin.

Sort tasks in linguist emails by

choose whether tasks should be sorted by file names or the task status in emails to linguists.

Show all assigned tasks in linguist email (not only changed) –

activate this option to send notification emails to linguists that include all their assigned tasks.

Do not list unchanged jobs in linguist emails when the project consists of more than –

use this option to hide unchanged jobs from the list when the number of jobs to show in emails to linguists exceeds the number selected from the dropdown list.

Show all jobs in PM email (not only changed)

activate this option to send notification emails to Project Managers that include all project tasks in their management.

Do not list unchanged jobs in pm emails when project consists of more than

use this option to hide unchanged jobs from the list when the number of jobs to show in emails to Project Managers exceeds the number selected from the dropdown list.

Do not use PM notifications for limited PMs

activate this option to reduce the number of notification emails sent to Limited Project Managers.

Group tasks in emails to PMs by

choose whether tasks should be grouped by file names or languages in emails to Project Managers.