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XTM Cloud 13.8

Workflow options parameters

To access the Workflow options parameters, select Configuration > Settings > Workflow > Workflow options.

Table 48. Workflow options parameters

Parameter	Description	Mandatory/Optional	Type	Valid values
Automatically finish steps where all segments are green/done	Automatically finishes steps for files that only contain green segments, e.g. In-Context Exact Matches or segments set to done (Completed) using Set ICE/leveraged matches from approved/not approved TM to done or Set non-translatables as done.	Optional	Checkbox	Valid values: Cleared Selected (default)
Auto-finish step on its due date	Automatically finishes workflow steps. Turns on/off the functionality on other system levels. Enabling this parameter activates the additional Set step to "Finished" by parameter with which you can indicate a user who will be assigned to automatically finish the workflow step. Note The user will need to have Administrator or PM rights, while the information about the user is only stored in Project history. With this option enabled, the Auto-finish step on its due date command is added at the bottom of the Edit workflow edition window (under Configuration > Settings > Workflow > Workflow definitions > Edit workflow definition as well as under Projects > Project editor > Workflow > Workflow editor).	Optional	Checkbox Radio buttons	Valid values: As set in workflow (default) - workflow steps will be finished automatically on the same date and at the same time as set up in the workflow As set in workflow, but with changed due time - workflow steps will be finished automatically on the same date, but at different time than set up in the workflow
Workflow for non-analyzable files	Assigns a separate workflow to non-analyzable files, such as `.jpg` files. When enabled, makes the Workflow for non-analyzable files parameter and its options available in the project creation window.	Optional	Checkbox	Valid values: Cleared (default) Selected
Project requires proposal approval	XTM Cloud can require authorization from Customer PM for a project to start. You can decide whether this parameter will be available at customer and project level. To do so, select or clear the checkbox in the Enable column. When you enable the parameter for the entire system, use the dropdown in the Default column to set the system default.	Optional	Checkbox Dropdown Text field	Valid values for the checkbox: Cleared (default) Selected When you select this option, the dropdown in the Default column becomes active. Use it to set the system default. Project Managers can can change it at customer and project level, if required. Valid values for the dropdown: No – XTM Cloud does not request authorization from Customer PM. Yes – XTM Cloud requests authorization from Customer PM. Yes, but only when more than X words – After you select this option, the Words limit text field is displayed. Use it to enter the exact word number. XTM Cloud only requests authorization from Customer PM only for projects that are bigger than a specified word limit.
Pre-processing	Enables a Project Manager to create a project with a pre-processing workflow. It can be useful for: locking segments so they are not taken for translation editing the source text prior to analysis and translation - in this case the new source language is the same as the original source language. using pivot languages - the source language is firstly translated into one language and then that target language becomes the new source for the translation into other target languages Note Any changes made during the pre-processing will be applicable and available in the main workflow only once the pre-processing workflow is finished. Selecting the Default checkbox enables that option to be selected by default on the Add project form.	Optional	Checkbox	Valid values: No - enables pre-processing during project creation, but it is disabled by default Yes, source segmentation – matches the new source text segmentation with the segmentation of the original source text. Yes, new source segmentation – segments the new source text based on the content provided during the pre-processing step. As a result, the segmentation between the pre-processing and the actual translation workflow steps might vary.
Select linguists and LSPs based on full language codes	Assigns only linguists and LSPs whose language combinations fully match the project languages, including the language locale. For example, when disabled, it is possible to assign a linguist with English (UK) source language to a project with an English (USA) source text.	Optional	Checkbox	Valid values: Cleared (default) Selected
Automatically restart workflow when source files are updated	Automatically restarts workflows and tasks whenever source files in an existing project are updated or added. The workflow restarts after file analysis, but only if work in the initially uploaded source files commenced. The restarted task is assigned to the user who was initially assigned to perform the step. If the user as assigned via a user group, then it is assigned to the user who accepted it.	Optional	Checkbox	Valid values: Cleared Selected (default)
Calculate edit distance	Activates the Edit Distance Calculation metric. The EDC is based on a metric that corresponds to the number of characters edited in a target machine translated segment divided by the total number of characters in that segment. This calculation results in an EDC score, which ranges between 0 and 1. If the score is greater than 1, then the score is rounded down to 1. A score of 1 corresponds to a segment that requires a complete edit of the machine translation output and would be reflected by the maximum amount of payment.	Optional	Checkbox	Valid values: Cleared Selected (default)

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