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XTM Cloud 13.4

Project – Files popup

To display the Project – Files popup, in the Tasks > Active tab screen, for the relevant task, select the context menu icon bars-solid.png. Then, from the dropdown, select copy_sharp_solid_brand_refreshed.svg Open File Manager.

To close the Project – Files popup, in the top right-hand side corner of the popup, select the close icon close_X-mark_from-UX-team.svg.

In the top left-hand side corner of the popup, you see the Target language dropdown. If you have been assigned to:

  • task(s) in a single target language, in the relevant project – the Target language dropdown is inactive.

  • task(s) in multiple target languages, in the relevant project – in the Target language dropdown you see:

    • the relevant target language list – select one of the target languages to only generate, download and/or upload files for this particular target language.

    • the Choose option – select it to generate, download and/or upload files for all target languages that you are assigned to, in the relevant project.

At the top of the popup, above the top right-hand side corner of the table, you see the Reference material button. It is only active if your Project Manager uploaded a reference material for the relevant project. You can also download them by selecting the download icon download-solid_green.svg in the Source table column either in the All files row, or the relevant project file rows. In XTM Workbench, you can download the reference material from the top navigation bar, by selecting Preview > Reference material.

Generating, downloading and uploading project files

When all the steps in the workflow are completed, the target file is automatically generated. However, you can manually generate and download, or upload files at any point during the process of translation.

Table 100. Files action icons

Icon

Action

cog-solid.png

Use it to generate the latest version of the file(s). The date and time of the generation and information who generated the file are saved.

download-solid_green.svg

This icon is only displayed if any file has been generated in the relevant table column. Use it to download the most recently generated file(s), in the:

  • All files table row – to download all source files in the relevant project that have been assigned to you.

  • relevant source file table row – to only download this file.

circle-info-solid_blue_navy.svg

This icon is only displayed if any file has been generated in the relevant table column. Use it to display a popup with detailed file generation and upload history. In this popup, you can select:

  • the download icon download-solid_green.svg to download the relevant generated file.

  • the dustbin icon trash-solid.svg to delete the relevant generated file.

upload-solid_purple.svg

Use it to upload a file. The date, time and the status of the upload as well as information who uploaded the file are saved.


Important

File formats that you are able to generate, download and/or upload in the Project > Files popup depend on the Linguists access rights. These can be set by your XTM Cloud Administrator at global level, or by your Product Manager at customer level or project level.

In the Project > Files popup screen, you can generate, download and upload various files. Depending on the table column, these are:

  • The Source column:

    • Use the download icon download-solid_green.svg to download the relevant file(s):

      • Extracted terms – This option is only displayed in the All files table row, and only if you have the Terminologist role and your XTM Cloud Administrator has enabled running the terminology extraction (for details, see Terminology options). Use it to download a zipped Excel file containing term candidates marked blue, the frequency of their appearance in the project files, their surface form and their context.

      • Download source file(s) – Use it to download the source file(s).

      • Download reference material – This option is only active if your Project Manager uploaded a reference material for the relevant project. You can also download them by selecting the Reference material button at the top of the Project > Files popup, above the top right-hand side corner of the table. In XTM Workbench, you can download the reference material from the top navigation bar, by selecting Preview > Reference material.

  • The Target column:

    • Use the generate icon cog-solid.png to generate the relevant file(s):

      • Generate target – Use it to generate the target file as it currently is. The target file is also automatically generated at the end of the workflow.

      • Generate target after step – Use it to generate the target file after a selected step in the workflow. The translation in the generated target will reflect the changes made in this specific step.

      • Match rate color-coded target – Use it to generate, for the relevant source file(s), the target file where the text has been color-coded according to the match rate. For details, see Generating color-coded target files.

      • XLIFF:doc status color-coded target – This option is displayed if your XTM Cloud Administrator has enabled the TIPP option (for details, see General system settings). Use it to generate, for the relevant source file(s), a target file in which the text has been color-coded according to the XLIFF:doc status. For details, see Generating color-coded target files.

      • Unclean DOC – This option is only displayed for project target DOCX files, in the relevant table row(s). You cannot generate it for all project files, in the All files table row. An unclean DOC file is a special bilingual target file that needs to be further processed in other software.

    • Use the upload icon upload-solid_purple.svg to upload the relevant file(s). Once you select it, the Upload target file popup is displayed. Use it to browse in your documents and select the relevant file(s). If the upload:

      • has been successful, you see the warning icon QA_warning_gray.svg containing information that the target file(s) have been manually uploaded.

      • has failed, you see the error icon red_error__brand_refreshed.svg containing information why has the upload been unsuccessful.

    • Use the download icon download-solid_green.svg to download the most recently generated file(s). This icon is only displayed if any files have been generated.

    • Use the info icon circle-info-solid_blue_navy.svg to display the Target file history popup. In it, you see details of most recently generated and uploaded target files. For each history entry, you can select:

      • the download icon download-solid_green.svg to download the relevant file(s).

      • the dustbin icon trash-solid.svg to delete the relevant file(s).

      • the error icon red_error__brand_refreshed.svg to display information why has the upload been unsuccessful.

  • The Preview column:

    • Use the generate icon cog-solid.png to generate the relevant file(s):

      • PDF:

        • Document – Use it to generate a WYSIWYG view of the latest version of the relevant target file(s), in a PDF form.

        • Source/target table – Use it to generate a PDF file with a table containing source and target text columns. Each XTM Workbench segment is displayed in a separate table row. If a target segment has not yet been filled, the source text will be displayed in the relevant source cell.

        • Paragraph view – Use it to generate a table containing the segment number and the paragraph columns. In the paragraph column, the target text from the same paragraph is in one table cell. In the segment number column, you see in which segments is this text displayed, in XTM Workbench.

        • Extended table... – Use it to open the Extended PDF table options popup. In it, select the required extended table options for your PDF file. Then, in the bottom right-hand side corner of the popup, select the Generate button. Your PDF extended table has now been generated and is ready to be downloaded.

        • Match rate color-coded document – Use it to generate, for the relevant source file(s), the PDF target file where the text has been color-coded according to the match rate. For details, see Generating color-coded target files.

        • Status color-coded document – This option is displayed if your XTM Cloud Administrator has selected the Enable TIPP option (for details, see General system settings). Use it to generate, for the relevant source file(s), a PDF target file in which the text has been color-coded according to the XLIFF:doc status. For details, see Generating color-coded target files.

      • HTML:

        • Document – Use it to generate a WYSIWYG view of the latest version of the relevant target file(s), in an HTML form.

        • Source/target table – Use it to generate an HTML file with a source or target table where all the text from the same paragraph is in the same cell.

        • Extended table... – Use it to open the Extended HTML table options popup. In it, select the required extended table options for your HTML file. Then, in the bottom right-hand side corner of the popup, select the Generate button. Your HTML extended table has now been generated and is ready to be downloaded.

      • Excel:

        • Extended table... – Use it to open the Extended Excel table options popup. In it, select the required extended table options for your Excel file. Then, in the bottom right-hand side corner of the popup, select the Generate button. Your Excel extended table has now been generated and is ready to be downloaded.

        • Alternative translations – This option is displayed if it has been enabled by your XTM Cloud Administrator (for details, see Project type settings) and selected for the relevant project (for details, see Creating a project: Settings). This gives you an Excel file containing source text, recommendation (target text), alternative translations, back translations and comments (if available), on one sheet.

    • Use the download icon download-solid_green.svg to download the most recently generated file(s). This icon is only displayed if any files have been generated.

    • Use the info icon circle-info-solid_blue_navy.svg to display the Preview file history popup. In it, you see details of most recently generated preview files. For each history entry, you can select:

      • the download icon download-solid_green.svg to download the relevant file(s).

      • the dustbin icon trash-solid.svg to delete the relevant file(s).

  • the TMX column – TMX (Translation Memory Exchange) file format is used for saving and exchanging translation memory data created by a CAT Tool. In XTM Cloud, TMX files contain XML-formatted bilingual text. The segment scope that the TMX file contains depend on the TMX download options setting done by your XTM Cloud Administrator (for details, see TMX download options in Linguist general options).

    • Use the generate icon cog-solid.png to generate TMX file for one or all project files assigned to you in the relevant project.

    • Use the download icon download-solid_green.svg to download the most recently generated TMX file(s). This icon is only displayed if any files have been generated.

    • Use the info icon circle-info-solid_blue_navy.svg to display the TMX file history popup. In it, you see details of most recently generated TMX files. For each history entry, you can select:

      • the download icon download-solid_green.svg to download the relevant file(s).

      • the dustbin icon trash-solid.svg to delete the relevant file(s).

  • the Offline translation:

    • Use the generate icon cog-solid.png to generate the relevant file(s):

      • Generate TIPP – This option is only displayed if your XTM Cloud Administrator has selected the Enable TIPP option (for details, see General system settings). TIPP is one of the formats that can be used for offline translation, in XTM Cloud. You can generate TIPP only for all files assigned to you, in the relevant project and for the relevant target language. After you have generated the TIPP file, the offline translation generating options are locked. To unlock them, upload the translated TIPP file. Alternatively, use the unlock icon unlock_gray_solid.svg.

      • Generate XLIFF – Use this option to generate an XLIFF file in the 1.2 standard for the workflow step which has been assigned to you. In the Generate XLIFF popup, specify if the target segments which have not yet been translated should be populated with the source content, and select Generate.

      • Generate multi XLIFF – Use this option to generate one XLIFF file in the 1.2 standard for multiple jobs within the same language pair. In the Generate XLIFF popup, specify if the target should be populated with the source content, and select Generate.

      • Generate XTM Excel Editor – Use this option to generate file(s) that you can use in the XTM Offline Editor. In the Select a workflow step popup, select the relevant step, and then select Generate.

      • Generate PDF review.

    • Use the upload icon upload-solid_purple.svg to upload the relevant file(s):

    • Use the download icon download-solid_green.svg to download the most recently generated offline translation file(s). This icon is only displayed if any files have been generated.

    • Use the info icon circle-info-solid_blue_navy.svg to display the Offline translation file history popup. In it, you see details of most recently generated TMX files. For each history entry, you can select:

      • the download icon download-solid_green.svg to download the relevant file(s).

      • the dustbin icon trash-solid.svg to delete the relevant file(s).

Generating color-coded target files

You can generate XML, Word, Excel or InDesign target files where the text is colored depending on the match type or XLIFF:doc status.

The colors are hard-coded, but XTM Support can customize them, if required.

To request support

Visit our Support Portal.

Table 101. Default color coded target for XLIFF:doc statuses

Default color coded target for XLIFF:doc statuses

Hex code

Color

New

000000

image352.png

Translated

FFA500

image353.png

Proofed

008000

image354.png

Rejected

FF0000

image355.png

Validated

00FF00

image356.png


Table 102. Color coded target for TM matches

Color coded target for TM matches

Hex code

Color

ICE

00FF00

image357.png

100% leveraged match

008000

image358.png

Fuzzy match 95-99%

FFFF00

image359.png

Fuzzy match 85-94%

FFA500

image360.png

Fuzzy match 75-84%

8B6914

image361.png

Repeats

800080

image362.png

Fuzzy repeat 95-99%

0000FF

image363.png

Fuzzy repeat 85-94%

1E90FF

image364.png

Fuzzy repeat 75-84%

ADD8E6

image365.png

Machine Translation

FFC0CB

image366.png

No match

000000

image367.png


files_colour-coded_target_Excel_file.png

Example of a color-coded target Excel file