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XTM Cloud 13.4

Creating a project: Settings

This section provides information about optional Settings parameters that you can use while creating a project in XTM Cloud.

Table 55. Create a project: Settings parameters

Parameter

Description

Mandatory/Optional

Type

Valid values

Use the selected customer’s

XTM Cloud automatically stores TM and Terminology in the project customer's resources. When you create a project, XTM Cloud uses both: the customer’s TM and Terminology for the matching. This parameter enables you to decide which resources of additional customer(s), selected in the Select customers parameter, should be used on your project.

Mandatory

Radio buttons

Valid values:

  • Terminology

  • TM

  • Terminology and TM (default)

Select customers

This parameter enables you to, additionally, use for your project TMs and/or Terminologies of other customer(s).

Note

You cannot remove the project customer from the selected customers list. Their TM and Terminology will always be used on the project, regardless of the option selected for the Use the selected customer’s parameter.

Optional

Multiple selection

Predefined list of customers available in your XTM Cloud instance.

Use the chevron right icon chevron-circle-right-solid.svg to add customer(s) to the list, and the chevron left icon chevron-circle-left-solid.svg to remove them.

Use not approved memory

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the general Matches settings).

By default, XTM Cloud only uses approved TMs for matching. However, this parameter enables you to use not approved TM.

This setting does not apply to a not approved TM created in the relevant project. This TM will be returned even, if you did not select the Use not approved memory parameter.

This setting does not apply to internal matching cases, such as fuzzy repetitions and 100% repetitions.

Optional

Checkbox

Valid values:

  • Selected

  • Cleared

    When you disable this parameter, the Set ICE matches from not approved TM to done and Set leveraged matches from not approved TM to done are inactive (if they have been first enabled at system level by your XTM Cloud Administrator).

The default is determined by system settings or customer settings.

The customer settings take priority over system settings.

Hide repeated segments

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the Repeats settings).

When you select this parameter, XTM Workbench hides repeated segments when repeats exceed a percentage of a file specified in the Activate when repeats exceed X % of a file parameter.

Optional

Checkbox

Valid values:

  • Selected

    When you select this option, the Activate when repeats exceed X % of a file text field is displayed.

  • Cleared

Hide repeated segments

Activate when repeats exceed X % of a file

This parameter is displayed if you selected the Hide repeated segments checkbox.

It enables you to specify the percentage for the Hide repeated segments parameter. When the specified threshold condition is met and the project is being opened in the XTM Workbench, a filter called All segments except repeats is triggered automatically. The filter hides repeated segments but displays all other segment types, including the source of repeats. The feature includes cross-file repetitions. Repeated segments are automatically hidden in XTM Workbench and then silently propagated to all subsequent repetitions. The filter can be deactivated in XTM Workbench and activated again but it is not available for projects where the Hide repeated segments option has not been activated by the Project Manager.

Mandatory if you selected the Hide repeated segments checkbox.

Text field

Numeric (percentage)

Allow editing of ICE segments

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the ICE match settings).

When you enable this parameter, it unlocks for editing in XTM Workbench all completed segments populated with In-Context Exact matches.

Optional

Checkbox

Valid values:

  • Selected

  • Cleared

Set ICE matches from not approved TM to done

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the ICE match settings). If you disabled the Use not approved memory parameter, this parameter will be displayed, but inactive. It is also not available in the Project Editor, so the setting cannot be changed in an existing project.

It enables you to set ICE matches from not approved TM to done (Completed) during project analysis without the need to confirm them in XTM Workbench.

This setting will only apply for an active segment in an active workflow step, if the target segment (which has been promoted to ICE match, while the Linguist was working in XTM Workbench) is populated automatically. For details, see the ICE match settings.

This behavior can be observed in one or both of the two segments below the active one if the target segment has not yet been filled by the Linguist. When the list of matches has been updated, an ICE match from not approved Translation Memory will be auto-populated into the target segment, if it is the highest available match.

If a Linguist manually selects ICE match from the Matches docked panel, this setting will not apply, so the segment status will not automatically be set to Completed.

Optional

Checkbox

Radio buttons

Valid values for the checkbox:

  • Selected

    Additionally, use radio buttons to specify in which workflow steps should these segments be set to done (Completed):

    • All except last step – XTM Workbench sets the status of segments with ICE matches from not approved TM to Completed in all workflow steps except the last one.

    • First step only – XTM Workbench only sets the status of segments with ICE matches from not approved TM to Completed in the first workflow step.

    • All steps – XTM Workbench sets the status of segments with ICE matches from not approved TM to Completed in all workflow steps.

  • Cleared

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.

Set leveraged matches from approved TM to done

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the Leveraged match settings). It is not available in the Project Editor, so the setting cannot be changed in an existing project.

It enables you to set leveraged matches from approved TM to done (Completed) during project analysis without the need to confirm them in XTM Workbench.

This setting will only apply for an active segment in an active workflow step, if the target segment (which has been promoted to leveraged match, while the Linguist was working in XTM Workbench) is populated automatically. For details, see the Leveraged match settings.

If a Linguist manually selects leveraged match from the Matches docked panel, this setting will not apply.

Optional

Checkbox

Radio buttons

Valid values for the checkbox:

  • Selected

    Additionally, use radio buttons to specify in which workflow steps should these segments be set to done (Completed):

    • All except last step – XTM Workbench sets the status of segments with 100% leveraged matches from approved TM to Completed in all workflow steps except the last one.

    • First step only – XTM Workbench only sets the status of segments with 100% leveraged matches from approved TM to Completed in the first workflow step.

    • All steps – XTM Workbench sets the status of segments with 100% leveraged matches from approved TM to Completed in all workflow steps.

  • Cleared

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.

Set leveraged matches from not approved TM to done

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the Leveraged match settings). If you disabled the Use not approved memory parameter, this parameter will be displayed, but inactive. It is also not available in the Project Editor, so the setting cannot be changed in an existing project.

It enables you to set leveraged matches from not approved TM to done (Completed) during project analysis without the need to confirm them in XTM Workbench.

This setting will only apply for an active segment in an active workflow step, if the target segment (which has been promoted to leveraged match, while the Linguist was working in XTM Workbench) is populated automatically. For details, see the Leveraged match settings.

If a Linguist manually selects leveraged match from the Matches docked panel, this setting will not apply.

Optional

Checkbox

Radio buttons

Valid values for the checkbox:

  • Selected

    Additionally, use radio buttons to specify in which workflow steps should these segments be set to done (Completed):

    • All except last step – XTM Workbench sets the status of segments with leveraged matches from not approved TM to Completed in all workflow steps except the last one.

    • First step only – XTM Workbench only sets the status of segments with leveraged matches from not approved TM to Completed in the first workflow step.

    • All steps – XTM Workbench sets the status of segments with leveraged matches from not approved TM to Completed in all workflow steps.

  • Cleared

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings

Set non-translatables as done

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the Segment status settings). It is not available in the Project Editor, so the setting cannot be changed in an existing project.

It enables you to set non-translatable text to done (Completed) during project analysis without the need to confirm them in XTM Workbench.

If a segment is marked as non-translatable, while a Linguist is working in XTM Workbench, this setting will not apply.

If a Linguist translates a segment which, during project analysis, has been marked as non-translatable, this segment's state qualifier will still be Non-translatable.

Optional

Checkbox

Radio buttons

Valid values for the checkbox:

  • Selected

    Additionally, use radio buttons to specify in which workflow steps should these segments be set to done (Completed):

    • All except last step – XTM Workbench sets the status of segments with non-translatable text to Completed in all workflow steps except the last one.

    • First step only – XTM Workbench only sets the status of segments with non-translatable text to Completed in the first workflow step.

    • All steps – XTM Workbench sets the status of segments with non-translatable text to Completed in all workflow steps.

  • Cleared

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings

Mark segment as locked

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the general Matches settings).

It enables you to automatically mark specified segments as locked.

Optional

Dropdown

Valid values are:

  • Match type is approved or not approved ICE and Leveraged – Segments populated with either approved or not approved In-Context Exact matches and 100% leveraged matches are locked.

  • Match type is approved ICE and Leveraged – Only segments populated with approved In-Context Exact matches and 100% leveraged matches are locked.

  • XLIFF:doc status >= Translated – Segments with Translated, Proofed and Validated XLIFF:doc statuses are locked. This option is available if the TIPP parameter has been enabled (for details, see General system settings).

  • XLIFF:doc status >= Proofed – Segments with Proofed and Validated XLIFF:doc statuses are locked. This option is available if the TIPP parameter has been enabled (for details, see General system settings).

  • XLIFF:doc status = Validated – Only segments with the Validated segment status are locked. This option is available if the TIPP parameter has been enabled (for details, see General system settings).

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.

Monitor target length

This parameter enables Linguists to monitor the number of characters in the target segment. There are three options available which enable you to set the character limits of the target segment.

XTM Workbench controls the target length of a paragraph and not a sentence. These segments are separated by a dotted line in XTM Workbench. Thus, for example, when translating an Excel file, XTM Workbench controls the length of all the text in a cell or in an XML file all the text in an element.

Optional

Checkbox

Valid values:

  • Cleared

  • Selected

    When selected, you must enter the value for at least one of the parameters:

    • Target cannot be shorter than

    • Target cannot be longer than

Monitor target length

Target cannot be shorter than

This parameter is displayed if you have selected the Monitor target length checkbox.

It enables you to enter a numeric value in one of the text fields to specify the minimal target paragraph length.

Note

XTM Cloud will use a relevant number of characters to insert whitespace characters between segments in the paragraph.

Example 17. Calculating number of whitespace characters needed in the paragraph

If your paragraph consists of 3 sentences, which means 3 XTM Workbench segments, and you set the minimal target paragraph length to 30 characters, the actual character limit for Linguist is 28 characters, as per the below calculation.

Minimum target paragraph length - (Number of segments in the paragraph - 1)

30 - (3-1) = 28


Mandatory if you have selected the Monitor target length checkbox and no value has been entered for the parameter Target cannot be longer than.

Text field

Numeric

Entry is required for one of the parameter options:

  • Source less X %

    XTM Workbench calculates the character limits based on the number of characters in the source text minus a specified percentage.

  • Source less X characters

    XTM Workbench calculates the character limits based on the number of characters in the source text minus a specified number of characters.

  • X characters

    XTM Workbench only accepts paragraphs with a specified number or more of the characters.

Target cannot be longer than

This parameter is displayed if you have selected the Monitor target length checkbox.

It enables you to enter a numeric value in one of the text fields to specify the maximal target paragraph length.

Note

XTM Cloud will use a relevant number of characters to insert whitespace characters between segments in the paragraph.

Example 18. Calculating number of whitespace characters needed in the paragraph

If your paragraph consists of 3 sentences, which means 3 XTM Workbench segments, and you set the minimal target paragraph length to 60 characters, the actual character limit for Linguist is 58 characters, as per the below calculation.

Maximum target paragraph length - (Number of segments in the paragraph - 1)

60 - (3-1) = 58


Mandatory if you have selected the Monitor target length checkbox and no value has been entered for the parameter Target cannot be shorter than.

Text field

Numeric

Entry is required for one of the parameter options:

  • Source plus X %

    XTM Workbench calculates the character limits based on the number of characters in the source text plus a specified percentage.

  • Source plus X characters

    XTM Workbench calculates the character limits based on the number of characters in the source text plus a specified number of characters.

  • X characters

    XTM Workbench only accepts paragraphs with a specified number or less of the characters.

Alternative translations

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the Project type settings). It is not available in the Project Editor, so the setting cannot be changed in an existing project.

If your XTM Cloud Administrator disables the Alternative translations parameter at system level, the setting will only be disabled in an existing project, if the relevant project has been reanalyzed.

With this option selected, XTM Cloud segments the source text according to system settings (paragraph based or standard segmentation) and it displays, in XTM Workbench, each source segment multiple times. There is a recommended translation followed by the set number of alternative translations, all of which can be completed by the translator. Each alternative translation has a field to enter a back translation.

Translators can use the comments section to enter the rationale for each translation. A reviewer can choose the required alternative translation and copy it from the alternative to the recommended translation. Only the recommended translation will be used to generate the target document.

The alternative translations report can be generated and downloaded from Project Editor. In the Files tab screen, select Preview > Excel > Alternative translations. This gives you an Excel file containing all the translations, back translations and comments on one sheet (for details, see the Project Editor: Files tab settings).

Optional

Checkbox

Valid values:

  • Selected

    The Number text field is displayed. Use it to specify the number of alternative translations.

  • Cleared

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.

Alternative translations

Number

This parameter is displayed if you selected the Alternative translation checkbox.

Use this text field to enter the number of alternatives.

Mandatory if you selected the Alternative translation checkbox.

Text field

Number between 0 and 100.

The default value is 1.

If you leave the text field blank, the default value will automatically be selected for your project.

Use Anonymization

This parameter enables you to protect sensitive data during translation. Confidential data is converted into inline tags in XTM Workbench. You can use this parameter to anonymize such data as:

  • proper names.

  • dates.

  • numeric values.

  • addresses details.

  • email addresses.

  • URLs.

  • phone numbers.

Automatic text anonymization in XTM Cloud is only supported for these languages:

  • Danish

  • Dutch

  • English

  • French

  • German

  • Italian

  • Spanish

  • Swedish

  • Portuguese

In case of Microsoft Word source files, if text is styled with "anon", anonymization will work for any language (for details, see Protecting sensitive data during translation in XTM Cloud).

Optional

Checkbox

Valid values:

  • Selected

  • Cleared

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.

Run Terminology extraction

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the Terminology options).

When you select this parameter, XTM Cloud extracts a list of candidate terms as an additional process in the project analysis. The candidate terms are produced as an Excel spreadsheet. You can download it from the Project list by selecting the context menu icon bars-solid.png and then Download > Extracted terms (for details, see Reviewing Projects). Alternatively, open the relevant project in Project Editor and select the files_brand_refreshed.svg Files tab. Then, in the Source column, in the All files row, select the green download icon download-solid_green.svg. From the dropdown select Extracted terms.

If your XTM Cloud Administrator enabled it at system level, but you have NOT selected this parameter during project creation, you can still generate and download the candidate terms. However, in this case the process of extracting terms is only initiated at your request. You can generate and download it from the Project list by selecting the context menu icon bars-solid.png and then Download > Extracted terms (generate) (for details, see Reviewing Projects). Alternatively, open the relevant project in Project Editor and select the files_brand_refreshed.svg Files tab. Then, in the Source column, in the All files row, select the green download icon download-solid_green.svg. From the dropdown select Extracted terms (generate).

Optional

Checkbox

Valid values:

  • Selected

  • Cleared

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.

TM language variant penalty profile

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the general Matches settings).

Any TM entry that matches the criteria in the penalty profile will be penalized and the modified match will be displayed in XTM Workbench.

Note

The TM language variant penalty profile supersedes the project TM penalty profile, but only works for language pairs in which at least one language is a variant language. If neither of the languages in a language pair is a variant language, the TM language variant penalty profile will NOT apply. In such case, the project TM penalty profile will apply, if it has been enabled on the project.

Example 19. Usage of the TM language variant penalty profile

If you have created a project with Japanese as a source language and German (Austria) and Korean as your target languages, the TM language variant penalty profile only applies to the Japanese => German (Austria) language pair. In case of the Japanese => Korean language pair, the project TM penalty profile applies, if it has been enabled on the project.


Optional

Dropdown list

Valid values:

  • None

  • Predefined TM penalty profiles created by your XTM Cloud Administrator (for details, see TM penalty profiles).

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.

Use approved terms only

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see Terminology options).

It enables you to only use terms with valid translations (Approved status) for your project.

Optional

Checkbox

Valid values:

  • Selected

  • Cleared

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.

Disable term decoration

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see Terminology options).

Use it to disable highlighting of terms found in the source language in XTM Workbench. You can still select a word and use the context menu to add it quickly to the Terminology.

Optional

Checkbox

Valid values:

  • Selected

  • Cleared

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.

Project requires proposal approval

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see Workflow options parameters).

When you select this option, XTM Cloud notifies Customer Project Managers about newly created project and requests their confirmation. Until it happens, workflow cannot be started.

Optional

Dropdown

Valid values:

  • No

  • YesXTM Cloud requires authorization for all projects created for the specific customer.

  • Yes, but only when X wordsXTM Cloud requires authorization only for projects that exceed the word count specified.

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.

Project requires proposal approval

Word limit

This parameter is displayed if you selected Yes, but only when X words for the Project requires proposal approval.

Use it to specify the source text word limit above which the project will require proposal approval.

Mandatory if you selected Yes, but only when X words for the Project requires proposal approval.

Text field

Numeric

Highlight segments populated with a language variant match

This parameter is displayed if your XTM Cloud Administrator has enabled it at system level (for details, see the general Matches settings).

When you select this option, XTM Cloud highlights these segments in XTM Workbench where the populated match comes from a TM for a different variant of the target language.

Optional

Checkbox

Valid values:

  • Selected

  • Cleared

The default is determined by system settings or customer settings.

Note

The customer settings take priority over system settings.