Viewing a list of generated costs

XTM Cloud 13.10

Viewing a list of generated costs

You can see a list of all costs generated for the relevant project by you and other Project Managers.

Important

New costs are a Beta feature.

Costs generated in the New costs tab screen are based on the details entered in the Users > Edit user > New rate cards tab screen (for details, see New rate cards) and in the Users > LSP Editor > New rate cards tab screen (for details, see New rate cards for LSPs).

Neither New costs nor New rate cards have any influence on the current project costs (managed in the Projects > Project Editor > Estimates > Costs tab screen).

Procedure. To view a list of project costs:

Select Projects > Project list tab.
From the Project list, select the project for which you want to generate costs.
You can use the features in the Simple search and Advanced search tab screens to find the relevant project.
In the relevant project row, select the context menu icon in the left-hand side column.
From the context menu, select Show Estimates . Then, select the New costs tab at the top of the screen.
Note
Show Costs will replace the Show Estimates option if your XTM Cloud Administrator has selected the Disable proposals in project estimates setting (for details, see Cost settings).

Result: all project costs generated so far, for the relevant project, are listed in the New costs tab screen. The list contains these details:

Date – the date on which the relevant project cost has been generated. By default, all results in the table are sorted by the cost generation date, in descending order (the most recently generated cost is displayed at the top of the list). Select the column header once to sort the table by the cost generation date in ascending order (the first generated cost is displayed at the top of the list). If you sort data in the table by any other column, the data will be first sorted by that relevant column and secondly by the cost generation date.
Generated by – the name of the user who generated the relevant cost. Select the column header once to sort the table by the name of the user who generated costs in ascending order (from A to Z). Select it again to sort the table by the name of the user who generated costs in descending order (from Z to A).
Based on – the Generate costs based on setting option that has been selected for generating the relevant cost. Select the column header once to sort the table by the Generate costs based on setting option in ascending order (from A to Z). Select it again to sort the table by this column in descending order (from Z to A).
Price – the total calculated project cost, based on the rate cards of all Linguists and LSPs assigned to the project (and/or dummy assignee) and the selected Generate costs based on setting option. If an error occurred during cost generation process, a hyphen (-) is displayed in this column, in the relevant table row. Select the column header once to sort the table by the price in ascending order (from the missing or lowest to the highest price). Select it again to sort the table by this column in descending order (from the highest to the lowest or missing price).
Non-analyzable files – the total cost for processing non-analyzable files in the relevant project. If an error occurred during cost generation process, a hyphen (-) is displayed in this column, in the relevant table row. If the cost is generated correctly, the value is 0. If necessary, you can adjust it (for details, see Adjusting the relevant project cost details in the New costs tab).
Additional costs – the total payment for all additional costs in the project. If an error occurred during cost generation process, a hyphen (-) is displayed in this column, in the relevant table row. If the cost is generated correctly, the value is 0. If necessary, you can adjust it (for details, see Adjusting the relevant project cost details in the New costs tab).
Words – the total number of words in all project files. These can either be the source or target text words, depending on the option that has been selected in the Generate costs based on setting.
ICE – the total number of ICE matches in all project files. These can either be the source or thetarget text words, depending on the option that has been selected for in the Generate costs based on setting.
Leveraged – the total number of 100% leveraged matches in all project files. These can either be the source or the target text words, depending on the option that has been selected in the Generate costs based on setting.
Cost ID – the ID of the relevant cost.

If an error has occurred during cost generation, the red error icon is displayed in the first column, in the cost list, and the relevant cost row is highlighted in red. When you hover over the icon, you see why the costs could not be calculated correctly. The reasons can be:

Project analysis has not finished yet. In this case, try to generate costs after a short wait.
There are no chargeable workflow steps in the project. This happens if your XTM Cloud Administrator has selected the Show Chargeable checkbox in Workflow Editor setting for your instance (for details, see Cost settings), but the Chargeable checkbox has been deselected for all workflow steps, either by your XTM Cloud Administrator for the relevant workflow definition (for details, see Creating workflow definitions) or by a Project Manager in the Workflow editor, for the relevant project. In this case, first select the Chargeable checkbox for at least one workflow step, in the Workflow editor. Then, try to generate costs again.
No workflow steps in the project have been assigned to a Linguist or an LSP. In this case, first assign all workflow steps in the project to the relevant Linguist(s)/LSP(s) and then try to generate costs again. Alternatively, until you assign anyone to the relevant task(s), use a dummy assignee to generate project costs.
Rate cards for one or more workflow assignees are missing. In this case, add missing rate cards for the relevant users and/or LSPs. For details, see Adding a new rate card.
One or more workflow assignees have a different billing currency from the system billing currency and the exchange rate for their currencies is missing. In this case, your XTM Cloud Administrator must specify the relevant exchange rate. For details, see Exchange rates.

If a cost could only be partially generated, the yellow warning icon is displayed in the first column, in the cost list, and the relevant cost row is highlighted in yellow. When you hover over the icon, you see why the costs could not be calculated correctly. Each reason is only mentioned once. The reasons can be:

One or more tasks in the project have not yet been assigned to any Linguist or LSP. Assign users to the relevant workflow steps and generate the costs again. Alternatively, until you assign anyone to the relevant task(s), use a dummy assignee to generate project costs.
A user group has been assigned to one or more tasks in the project. Generate the costs again after once of the Linguists from the relevant group accepts the relevant task. Alternatively, until any of the Linguists from the user group accepts the relevant task(s), use a dummy assignee to generate project cost.

Important

Costs that have been generated partially, with a warning, are currently not marked in the New cost tab.

In the top and bottom right-hand corner of the table, you see the number of pages. You can navigate between pages by selecting the page number, typing it in or using the chevron left and chevron right icons.